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The connection

Connect to your systems — without replacing them.

Ocost uses invoices, emails, exports and existing system data as a starting point. The data is structured, checked and made usable for approval, payment, analysis or export — depending on the agreed setup.

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Sound familiar?

Another tool that knows nothing?

Ocost builds on existing documents, emails and exports instead of being yet another island tool, and provides structured results for exports, analysis or downstream systems.

How Ocost sits between sources and downstream processes

Not an ERP replacement. No double data entry. An analysis layer between documents, systems and downstream processes. Your systems stay outside and remain the systems of record — Ocost complements them as a middle layer.

  • Email / attachments
  • PDF / scan
  • XRechnung / ZUGFeRD
  • ERP export
  • Excel / CSV
  • Payment / bank files
Ocost
  • Approval & invoice review
  • Payment control
  • DATEV export
  • Excel / CSV
  • API / ERP handover (depending on setup)
  • Analysis / reporting

Three ways to connect Ocost

  • Quick start

    Upload, email forwarding or selected sample documents.

  • Data import & export

    Excel, CSV, ERP exports, DATEV export or structured result files.

  • System integration

    API or targeted integration with existing systems — depending on the system landscape and the agreed setup.

How it works

In four steps

  1. 1

    Start without migration

    Existing systems stay leading — Ocost complements them.

  2. 2

    Include data

    Documents, emails, Excel/CSV and ERP exports as a starting point.

  3. 3

    Provide results

    DATEV export, Excel/CSV or structured result files — depending on setup.

  4. 4

    Connect as needed

    API or targeted system connection — depending on the agreed setup.

What Ocost does for you

Three outcomes, measurable

  1. 1

    Documents by email

    Forward invoices from your inbox — Ocost reads them source-bound. No new inbox needed.

  2. 2

    Tax advisor supplied

    Prepare checked documents and results as a DATEV export or structured result file.

  3. 3

    Data in & out

    Payment or bank files can be included from provided exports; lists as Excel/CSV — depending on setup.

Existing systems
stay in charge
Documents in
by email / upload
Export
DATEV / Excel

Ocost sits as an evaluation layer between your documents, systems and downstream processes.

Concrete result

What you see after 24 hours

  • Documents by email

    Just forward invoices from Outlook & co.

  • DATEV export

    Clean postings for the tax advisor — no rework.

  • Bank reconciliation

    Account transactions reconciled automatically.

  • Excel in & out

    Import and export lists — Lexware connected too.

Which sources Ocost can use

  • Documents

    Invoices · Documents · Attachments · Contracts

  • Structured data

    ERP exports · Excel / CSV · XRechnung · ZUGFeRD

  • Financial processes

    Payment terms · Discount · Cost centres · Suppliers

  • Output formats

    DATEV export · Excel / CSV · API / handover per setup · Analysis views

Connected today

What stays in your systems?

  • ERP remains the system of record
  • Accounting system remains the system of record
  • Approvals and payments remain dependent on the agreed process
  • Ocost prepares data, hints and results
  • Exports or handovers happen according to the setup

Frequently asked questions

Do we have to replace our ERP?

No. Ocost complements existing systems and uses documents, exports or agreed interfaces as a starting point.

How quickly can you start?

A first test can start with upload, email forwarding or selected exports. A deeper integration depends on the system setup.

Which systems can Ocost integrate with?

Ocost can work with documents, emails, Excel/CSV, ERP exports and structured invoice formats. Specific system integrations are examined in the pilot.

Does Ocost write data back to the ERP automatically?

Not automatically by default. Results can be exported or, depending on the setup, handed over to downstream systems.

How do we avoid double data entry?

Ocost uses existing documents and exports and prepares structured results. The goal is less manual transfer, not another system of record.

Built for

These roles benefit directly

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