For facility management
Maintenance, inspection deadlines and assets automatically in view
A deadline matrix from the documents, a capacity plan in hours and condition scores at the machine — assets under control.
- Due
- 4
- Compliance
- 71%
- At risk
- 2
- LiftDue soon
- RefrigerationOverdue
- BoilerDue soon
- GateOverdue
Sound familiar?
“Inspection deadlines live in a binder; the fine arrives by mail.”
Maintenance, inspections, assets and recurring service costs are hidden in invoices, PDFs and folders.
Concrete result
What you see after 24 hours
Maintenance & inspection deadlines
Upcoming deadlines straight from the documents.
Asset costs
Per property or location.
Service costs
Recurring service costs made visible.
Contracts
Contracts and renewals in view.
Critical deadlines
Critical deadlines and anomalies.
Concrete tasks
What Ocost handles for this role
A role-based AI agent works in the background — with clear permissions, source binding and an audit trail.
- 1
“Which maintenance is due?”
Inspection and maintenance deadlines straight from the documents — a year of lead time.
- 2
“What does asset X cost over its lifetime?”
Purchase, maintenance and repairs consolidated per asset.
- 3
“Report the damage and commission the repair.”
From photo to work order with budget check — fully documented.
In the cockpit
What you see in the cockpit
What becomes easier: You see running costs and deadlines across service providers and sites.
- 1
Deadline matrix, inspection traffic-light
Assets × months, red = overdue, amber = due soon — extracted from your contracts.
- 2
Capacity plan in hours
Planned a year ahead, maintenance windows bundled — one trip instead of several.
- 3
Condition score at the machine
A rating in two taps — the driver for replacement and CapEx decisions.
The solutions you will use
Document processing
From document to verified posting — in four steps.
Learn moreInvoice review & approval
Ocost starts at invoice intake: checking, reconciliation, approval context and payment control.
Learn moreIntegrations
Ocost sits as an evaluation layer between your documents, systems and downstream processes.
Learn moreData model & classification
Suppliers, items, contracts and documents — source-linked into one model.
Learn more
Ready in minutes
Send Ocost a month of documents
Sign up with your work email. Ocost reads your website and the register, fills in your company and starts reading what you send.
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